PIM: a practical management system for implementing rural development programmes and projects

Abstract

This paper describes the origins and operation of a management system for implementing rural development programmes and projects. The system has been developed from elements from several sources, including network analysis, Management by Objectives, and the Malaysian Red Book system. Simplifications have been continually introduced during testing. Independent evaluations of the system have found that it sharpens government implementation of projects and programmes in rural areas. The system has three main parts: an Annual Programming Exercise in which those responsible for implementation jointly plan how it shall be carried out; a Monthly Management Meeting which receives reports on progress and decides on who shall do what, how and by when; and a Monthly Management Report, distributed to those whose action is required, sent out shortly after the meeting. The system has operated in the Kenya Special Rural Development Programme for eighteen months. With minor adaptation it appears replicable within Kenya in connection with district planning. In Kenya and in other countries, it could be used to improve implementation of a wide variety of rural development programmes and projects. It might be particularly effective in Tanzania as a system for operation by the District Development Directors.